How to Use Asana for Gift Planning

asana project management Nov 15, 2022

Whether you have an amazing memory or you struggle to remember where you left your glasses (are they on your head?), trying to keep all of the details related to gift planning can be a stressful task during the winter holidays. I absolutely love giving gifts to others, and I’m the type who is more likely to give a “this made me think of you” gift than a “this came straight off your wishlist” gift. Regardless of your shopping or gift-making preferences, there’s a lot to keep up with!

The whole process of tracking gift ideas, shopping, making items by hand, wrapping each thing, and then mailing or giving it all to the designated receivers can seem so overwhelming if you don’t have a system in place to keep track of everything! Here are just a few aspects of the process that come to mind:

  • Keeping track of everyone’s verbal, written, and online wish lists
  • Remembering if you bought something for each person or if you’ve missed someone important
  • Tracking sales (looking at you, Black Friday & Cyber Monday!)
  • Making sure you purchase/make and send those gifts on time
  • It’s not just family - There are teachers, therapists, service providers, friends… 
  • Also trying to keep track of birthdays, weddings, anniversaries, graduations, etc.

If you’ve been around here for very long, you won’t be surprised that my favorite system for this is Asana. 🥰 This digital project management system is a great way to keep track of everyone on your list for any and all gifts. 

I’m able to create a task card for each person so I can manage each one’s contact information, wish lists, preferences, and gift ideas. 


I can assign tasks to myself to purchase gifts, create gifts, wrap gifts, mail gifts… it’s magical! 


I would love to hear if you have a system for gifting - what works for you?

If you’re thinking of using Asana, what feature seems the most exciting or helpful? I’m obviously a huge fan, so let’s chat if you’d like to know more about how we can work together to get Asana up and running for you!


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